What is the primary difference between reports and records?

The primary distinction between reports and records lies in their function and the type of data they present. Reports are designed to display data related to a specific entity, summarizing and presenting it in a way that provides insights and analytical viewpoints. They can show various metrics, trends, and performance indicators, making them useful for decision-making and strategic planning.

Records, on the other hand, are structured data collections that systematically hold detailed information about multiple individual entities. They may include specific attributes and fields, capturing the comprehensive data associated with an entity, which could consist of multiple instances of that entity's data.

Thus, the correct response highlights that reports are focused on displaying data pertaining to a specific entity rather than presenting aggregated information about multiple reports. This understanding helps underscore the functionality of each component in Appian, with reports often serving analytical purposes while records maintain detailed datasets.